Some Balance is Negative in QuickBooks: The Employee Needs to be Removed

Negative Balance in QuickBooks

In QuickBooks software, some balances are in negative where the employee needs to be removed. You can follow the given instruction to remove an employee or to make use of online payroll to maintain the employee list updated.

Delete/remove an employee

The employee records you can totally delete are those who were never paid. For instance, the person actually never worked for your company or was accidentally set up.

You can’t remove/delete an employee who has a pay history or paychecks. The person’s accounts are an important part of the accounts. Deleting their paychecks or pay history might be impossible and problematic to restore whenever necessary.

Step 1: Intuit Full Service Payroll and Intuit Online Payroll

  1. Choose the Employees tab
  2. In case the employee is not active currently, then from the Show drop-down list, choose All Employees
  3. Enter the employee’s name
  4. Choose delete/remove this employee
  5. Choose the Delete button to verify the deletion

Step 2: QuickBooks Online Full Service Payroll and QuickBooks Online Payroll

  1. Select Workers from the left menu, and then choose Employee.
  2. Choose the employee’s name.
  3. Choose Edit employee.
  4. Select Delete/remove employee.
  5. Click Yes to verify the deletion.

Change/Modify an employee’s status

Step 1: Intuit Full Service Payroll and Intuit Online Payroll

  1. Click the Employees tab
  2. Choose the employee’s name
  3. Select Edit in the Employment box
  4. Select Terminated next to Status. You might also choose ‘Not on Payroll’ if the employee is not working temporarily
  5. Enter the termination date (optional)
  6. Click Ok

Step 2: QuickBooks Online Full Service Payroll and QuickBooks Online Payroll improved

  1. Select Workers from the left menu, and then choose Employee.
  2. Choose the employee’s name.
  3. Choose Edit employee in the Employment tab
  4. Select Terminated on the Status drop-down menu.
  5. (optional) Enter a termination date
  6. Click Done

Note: If an employee’s status is Not On Payroll or set to Terminated

  1. A deactivated or terminated employee no longer displays in the active payroll. Even though, their pay records and profile stay in your account.
  2. You are no longer payable for that particular employee.
  3. Pending direct deposit still practice till the check is deleted
  4. Their names still display in the reports but are noticeable with an asterisk to specify the employee’s deactivated or terminated status.

Need Assistance?

If you are still unable to remove an employee with a negative balance, you can seek additional QuickBooks support from RemoteAccounting247 experts. QuickBooks professional offers comprehensive details with an appropriate solution after identifying the issue and through proper solution. Moreover, there are varied choices of communication mode readily accessible for 24×7 according to the customer’s requirement. Connect with a RemoteAccounting247 specialist by simply calling at Toll-Free Number +1 (800) 961-6588. We are also available via Live Chat Support.

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